QuickBooks reporting and people intelligence
HRBench connects to QuickBooks Online and Desktop and reads the money side of your business: payroll and labor expense, revenue, and cost by class or location. It turns that into workforce cost metrics, then adds the benchmarks and engagement data QuickBooks was never built to give you. You see fully-loaded labor cost and revenue per employee without exporting the general ledger to a spreadsheet or building a single report.
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What HRBench reads from QuickBooks
HRBench reads the financial side of QuickBooks and turns it into workforce cost metrics. It syncs:
- The general ledger and journal entries, including payroll journals
- Expenses and the chart of accounts
- Classes, departments, and locations
- The income statement, balance sheet, and cash flow statement
- Revenue, invoices, and payments
- Employee records from QuickBooks' accounting list
- Vendors and customers
- Purchase orders, items, and tax rates
It does not read what QuickBooks does not hold:
- No employment records, job history, or full org hierarchy. QuickBooks is not an HRIS, and its accounting employee object is a basic list, not HR data.
- No PTO balances, time-off, or absence events.
- No benefits enrollment or plan definitions.
- No recruiting data such as candidates, jobs, offers, scorecards, or EEO.
- No worked-hours timecards. Payroll hours live in QuickBooks Payroll, which is not part of this accounting connection.
- Even within accounting, some objects do not sync, including accounting periods, bank feeds, expense reports, item fulfillment, and sales orders.
QuickBooks supplies the money. For headcount, tenure, and turnover, HRBench connects your HRIS and combines the two.
Why QuickBooks teams bring in HRBench
- QuickBooks is a general ledger, not a workforce system. It tracks the dollars but cannot tell you cost per employee or how labor cost moves as you hire. HRBench reads the same financials and produces those numbers with no report to build.
- Custom reporting runs out of room quickly. QuickBooks handles standard financial statements well, but a view like labor cost by department over time, or comp as a share of revenue, sends most teams into monthly spreadsheet exports. HRBench keeps those views live.
- Class and location tracking only goes so far. Payroll can't be assigned by location per employee, splitting labor cost across projects is manual, and job costing arrives as an after-the-fact report. HRBench reads the class and location tags on every journal entry and turns them into department-level cost you can watch month to month.
- QuickBooks has no outside benchmark. It shows your numbers and never how they compare to similar companies. HRBench ships workforce benchmarks so your labor-cost ratio has context, and includes engagement surveys for every customer.
What a QuickBooks shop builds with HRBench
- Fully-loaded labor cost by class or location, tracked month over month, pulled from journal entries and expense accounts.
- Revenue per employee and labor cost as a share of revenue, straight off the income statement.
- A total people-cost trend from your payroll and labor accounts in the general ledger, so you can see spend move as headcount changes.
- Budget-versus-actual on people cost by class or department, without rebuilding the report each period.
- Peer benchmarks on your cost ratios, plus engagement scores lined up against spend, neither of which QuickBooks can produce on its own.
- Cost per hire and cost of turnover once you also connect your ATS and HRIS, so dollars link to the people behind them.
The Complete People Intelligence Suite
Frequently Asked Questions
If you don't find the information you're looking for, please don't hesitate to contact us directly, and our team will be happy to assist you.
Yes. HRBench connects to QuickBooks Online and QuickBooks Desktop through a secure connection and reads your financial data on a scheduled sync, then turns it into workforce cost metrics. Nobody has to build a report in QuickBooks first, and you don't need a separate BI tool.
HRBench reads the financial side of QuickBooks: the general ledger, journal entries including payroll journals, expenses, the chart of accounts, the income statement, balance sheet, cash flow, revenue and invoices, and your classes and locations. It does not read employee records beyond QuickBooks' basic accounting list, and QuickBooks holds no PTO, benefits enrollment, or recruiting data. For headcount, tenure, and turnover, HRBench connects to your HRIS and combines the two.
From QuickBooks financials, HRBench builds fully-loaded labor cost, cost per employee, revenue per employee, and labor cost as a percentage of revenue. It breaks those out by class or location and tracks them over time. Connect your HRIS as well and the same numbers link to headcount, tenure, and turnover.
No. QuickBooks stays your accounting system and the source of truth for your books. HRBench sits on top and turns that financial data into workforce cost metrics and benchmarks that QuickBooks reporting does not produce. Finance keeps QuickBooks; your people leaders get the analytics layer.
Yes, both. The financial objects HRBench reads (general ledger, journal entries, expenses, classes and locations, and the core financial statements) are the same across Online and Desktop, so the metrics you get don't depend on which QuickBooks you run.
Yes. QuickBooks tags spend with classes and locations, and HRBench reads those tags on every journal entry and expense. That lets it show fully-loaded labor cost by department or site, side by side, and track how each one moves month over month. If an employee's cost is split across classes in QuickBooks, HRBench follows the same split.
Yes, and QuickBooks on its own cannot. QuickBooks shows your ledger and nothing outside it. HRBench includes workforce benchmarks, so your labor cost as a share of revenue, or your cost per employee, arrives with a peer comparison instead of sitting there as a number with no context.
Yes. Engagement surveys are included for every HRBench customer at no extra cost. You can line up how people feel against what they cost, such as engagement by department next to labor cost by department, which QuickBooks has no way to show.
Most customers are live in about four to six weeks, and smaller teams move faster. Authorizing the QuickBooks connection is quick. Most of the timeline is HRBench mapping your accounts and classes to the right metrics and setting up your benchmarks and surveys, not technical work on your side.
See your workforce data in 20 minutes
Book a personalized walkthrough and get a custom benchmark report built from your own headcount, turnover, and cost data. You'll leave the call knowing exactly what HRBench can surface from your HRIS, ATS, and engagement systems.
- A live walkthrough mapped to your company size, industry, and systems
- A custom benchmark report comparing your metrics to peer companies
- A clear view of what an HRBench rollout would look like for your team